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Contacts

Role Contact Info
Co-Chair Ed Barber
619-464-0780
REBSD1005@GMAIL.COM  

Bill Tayler
858-272-8574
btayler@taylerlaw.com
Secretary Jim Davis
760-739-8407
jimdavis77@cox.net
Treasurer Mike Gilligan
619-992-7181
mgilligan@cox.net
Agency Coordinator Ed Barber
619-464-0780
REBSD1005@GMAIL.COM
Fundraising / Grant Writing Coordinator Mike Gilligan
619-992-7181
mgilligan@cox.net
Webmaster Kevin Whalley
760-224-0324
kjwhal@gmail.com
Publicity Coordinator open (help needed)
Volunteer Coordinator Allan Fein
858-449-3333
HikerAL@me.com
Leader Training Coordinator Ed Barber
619-464-0780
REBSD1005@GMAIL.COM
Outing Data Coordinator Allan Fein
858-449-3333
HikerAL@me.com

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Steering Committee Roles

Co-Chair:
  • Create Meeting Agendas (for all meetings – steering committee and business/special topic meetings).
  • Run/facilitate meetings.
  • Liaison with ICO National & Regional Rep.
  • Liaison with local Sierra Club outings committee.
  • Develop and prioritize goals for the ICO Group.
  • Delegate tasks and oversee ICO Group.
  • Prepare Annual Report for National ICO.
  • Attend and report to Sierra Club Chapter or Group's Executive Committee meetings on ICO activities.
  • Keep ICO Steering Committee representatives informed about local group activities.
  • Monitor the activities of each volunteer committee within the ICO group and coordinate efforts as needed.
  • Oversee ongoing leader training opportunities.
  • Assist in planning for regional and national conferences as needed.

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Secretary:
  • Prepare and distribute monthly minutes after each monthly meeting to all committee members and potential volunteers
  • Delegate or keep monthly meetings running on time
  • Send reminder to all committee members about each meeting
  • Maintain records of committee's meetings

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Treasurer:
  • Keep records and receipts of all financial transactions
  • Report on group's financial status at each monthly meeting
  • Act as liaison between ICO and Sierra Club Group/Chapter Treasurer and National ICO staff on financial issues
  • Submit expense reports with receipts to ICO National Coordinator when required
  • Complete quarterly ICO insurance report and oversee insurance premium payment to National ICO Coordinator
  • Make written requests to ICO Coordinator for transfer of Sierra Club Foundation funds to local ICO account
  • Maintain working knowledge of Sierra Club Foundation procedures for ICO donations

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Agency Coordinator:
  • Coordinate ongoing agency recruitment efforts
  • Negotiate participation agreements with agencies
  • Keep the agency information up-to-date on website
  • Maintain the outing calendar on a quarterly basis, gather desired outing dates and types from agencies, work with leaders to assign outings, ensure there is an even spread and variety of outing dates and types, make sure there are no major conflicts (e.g. two overnights in one weekend, transportation issues), post outings on website (assigned leaders will update outing details)
  • Report agency and outing calendar status at monthly meetings

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Leader Training Coordinator:
  • Coordinate the yearly ICO Leader Training.
  • Assess leader needs and coordinate leader training workshops as needed.
  • Prepare and disseminate leader information.
  • Plan special information programs for ongoing training at monthly meetings.
  • Keep ICO group members aware of upcoming first aid trainings and the like.

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Fundraising / Grant Writing Coordinator:
  • Set annual fund raising goals to support ICO goals
  • Work with OEP (Office of Educational Programs) to prepare grant applications
  • Solicit in-kind donations as needed
  • Write "thank you" notes for all donations
  • Keep track of donations and follow-up reports
  • Document an evaluation of each fundraising event.
  • Incorporate volunteer outreach as much as possible into fundraising events.

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Publicity Coordinator:
  • Coordinate materials on ICO to disseminate at local environmental fairs, community events, etc.
  • Submit articles on ICO to local Sierra Club newsletters
  • Send press releases to local media as needed; coordinate interviews
  • Promote ICO within the Sierra Club and in the community
  • Maintain content on the ICO web site
  • Edit and publish a periodic ICO internal newsletter to keep volunteers informed.

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Volunteer Coordinator:
  • Maintains San Diego ICO volunteer database containing information about all volunteers and recruits. Also ensures that volunteers get credit for participation in outings.
  • Maintains all volunteer applications and keeps them on file
  • Manages background check communication
  • Owner and coordinator of the Buddy/Mentor System
  • Manages ICO’s recruiting efforts
  • Owner and coordinator of ICO Orientations.
  • Ensures that our email listserv reconciles to our active volunteer database.
  • Reports to Steering Committee quarterly on numbers of active, inactive, and potential (recruits) volunteers.
  • Enforce leadership certification rules.

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Webmaster:
  • Manage the design and maintenance of the San Diego ICO web and extranet sites.
  • Maintain the volunteer, outing, and destinations database.
  • Obtain content experts for the website, extranet, and database.
  • Accommodate content updates to the website, extranet, and database as necessary.
  • Ensure that current web technologies are applied when relevant and if possible.

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Outing Data Coordinator:
  • Manage and complete required outings-related forms
    • Receive and review outing reports
    • Sign off on expenses and forward to Treasurer
    • Sign checks with Treasurer
    • Log the volunteer activity data (number of leads, volunteers, and assists) from outings into our volunteer activity database
    • Store and organize all forms (hard copies)
    • Complete quarterly insurance reports
    • Prepare outings data for Annual Report (number of volunteer hours and youth, dollars spent and donated, etc.)
  • Report outing issues and leader training needs to training coordinator
  • Prepare and disseminate information for leaders regarding outings, as necessary.
  • Be the Leader Liaison to the Steering Committee reporting on challenges leaders face on trips.
  • Complete quarterly ICO insurance report and oversee insurance premium payment to National ICO Coordinator

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